2024 Trade Show: THE place to do business with BC local governments
The 2024 UBCM Trade Show Exhibitor Application and Registration Form is now open.
For the second year in a row, the 2024 UBCM Convention will be hosted in Vancouver. Co-hosted in the same location, the UBCM Trade Show also returns to Exhibition Hall B in the Vancouver Convention Centre (East Building) for just two days — September 18-19th, 2024.
Click on the ‘Apply to Exhibit’ section below for links to the Show Prospectus, Floor Plan and Exhibitor Registration Form.
The UBCM Trade Show and UBCM Convention together again
Co-located with the 2024 Convention, The UBCM Trade Show is scheduled for two days Wednesday and Thursday, September 18-19 at the Vancouver Convention Center (East Building)
This year’s event is projected to gather over 2,000 local government decision makers, influencers, and BC government dignitaries. Typically held every second year, when the UBCM Convention meets in Vancouver, this trade show has sold out since inception. With the unique location schedule for the 2024 UBCM Convention, the UBCM Trade Show also returns to Vancouver, however with a more compact exhibit hall due to venue space limitations this year.
The trade show was originally created to satisfy UBCM members' requests for a time-efficient and cost-effect way to make new business contacts while attending their annual meeting. Today, the UBCM Trade Show provides a unique opportunity for suppliers, service providers, agencies, and associations to promote and reconnect with a myriad of municipal, local government and regional district representatives—all in one locale!
Reach the Right People, the Right Way, at the Right Time
The UBCM Trade Show’s primary audience is elected local government officials, including Mayors, Councillors, and Regional District Directors. Many non-elected local government officers and senior staff such as Corporate Administrative Officers, City Managers, Finance, and Community Services Managers in addition to several Provincial Ministers and MLA’s may also attend.
Join an elite group of exhibitors and share your ideas, products and solutions face-to-face with multiple levels of local government. General Exhibitor Registration opens February 29, 2024.
Questions?
Call the UBCM Trade Show Exhibitor Centre toll-free at 1-888-737-2583 or email tradeshow@ubcm.ca
Fraud Alert
It has come to our attention that agencies are circulating a fraudulent letter to past participants of the UBCM Trade Show to provide company data about their organization. Please be aware that these organizations are not operating on our behalf and could be engaged in fraudulent activities. If you have any doubts about the legitimacy of any contact in relation to the UBCM Convention and Trade Show, please do not hesitate to contact us.
Bolster Your Business, Connect with Colleagues
The 2024 UBCM Trade Show will offer unparalleled opportunities for exhibitors to make face-to-face contacts with local officials, community officers and key government decision makers from around the province. Located under the sails in Exhibition Hall B of the Vancouver Convention Centre (East Building), the
Book Your Booth Below—Easy as 1,2,3
- Review the exhibiting benefits and exhibit package features in the 2024 UBCM Trade Show Exhibitor Prospectus
- Open the Trade Show Floor Plan and prioritize your top 3 booth numbers from available exhibit spaces. [Only booths WITHOUT a coloured stamp are available]
- Complete the online 2024 Trade Show Exhibitor Application and Registration Form.
UBCM reserves the right to reject or cancel any application/agreement to exhibit. Eligibility to be an exhibitor at the 2024 Trade Show is limited to companies in good standing with UBCM, and must represent business or interests relevant to BC Local Governments.
Questions?
Call the UBCM Trade Show Exhibitor Centre toll-free at 1-888-737-2583 or email tradeshow@ubcm.ca
[Revised: February 5, 2024]
The 2024 UBCM Trade Show Team will update important dates and key deadlines here. More detailed updates will be found on the UBCM Trade Show Exhibitor Portal provided to each confirmed Exhibitor.
Exhibitor Applications
- General Exhibitor Application Registration opens February 29
- Official Booth Assignments Sent by or Before June 30
- Deadline Early Bird Pricing April 30 (pending availability)
Exhibitor Manual and Service Order Forms
- Exhibitor Manual available on Exhibitor Portal June (subject to change)
- Exhibitor Service Forms Online Ordering via Levy and VCC TBA
- Discount Deadline for VCC order forms TBA on Exhibitor Portal
- Discount Deadline for Levy Show Services TBA on Exhibitor Portal
Exhibitor Badges
- Exhibitor Portal available to order exhibitor badges June (TBC)
- Final day to submit/change exhibitor badge names September 9
- Badge pick-up onsite at ‘Exhibitor Services Desk’ September 17-19
Exhibitor Services Desk Open
- Tuesday, September 17 9:00am to 6:00pm
- Wednesday, September 18 9:30am to 5:00pm
- Thursday, September 19 10:00am to 3:00pm
Trade Show Floor Schedule
- Exhibitors must be ‘show ready’ by 8:00pm for inspection September 17
- Official Show Floor Open: Wednesday, September 18 10:30am to 5:00pm
- Official Show Floor Open: Thursday, September 19 10:00am to 3:00pm
Booth Setup and Dismantle
- Staggered timing and access by specific booth location during move-in TBA
- Vehicle access to show floor via reservation system: TBA on Exhibitor Portal
- Exhibit booth installation/move-in: 9:00am to 8:00pm, September 17
- Exhibit booth dismantling/move-out: 3:05pm to 9:00pm, September 19
Cancellation and Refunds
- Exhibit cancellation with refund (less a $975 administrative fee) Prior to May 1
- Notification must be received in writing before May 1
- No refunds or credit for cancellations after May 1
- Event no-shows are non-refundable. Future show credits will not be issued.
Printed and Digital Publications
- Final listing changes for inclusion in printed 2024 Trade Show Guide July 31
- Listings for the 2024 Convention Event App TBA on Exhibitor Portal
Advertising—2024 Trade Show Guide
- Deadline for Ad placement in Trade Show Guide - July 31
- Final deadline to provide print-ready artwork July 31
[Revised: February 5, 2024]
Confirmed 2024 Exhibitors will be sent a dedicated link to the UBCM Trade Show Exhibitor Portal to access the Exhibitor Manual, Exhibitor Kit, Exhibitor Service Forms, Exhibitor Badge Order Form, Move-In Schedules and more.
The individual that was listed as your organization’s ‘Primary Contact’ on your Exhibitor Application and Registration Form will receive the link to the UBCM Trade Show Exhibitor Portal and any Trade Show Updates. If you need assistance or have questions, please email tradeshow@ubcm.ca.
[Revised: February 5, 2024]
We have several advertising and sponsorship opportunities that offer an impactful way to really make your presence known at the 2024 UBCM Convention.
Advertising Programs
To help maximize your company’s investment and presence, there are two advertising programs available.
Advertise in the 2024 Trade Show Guide
Drive delegate traffic direct to your booth by placing an ad in the printed 2024 Trade Show Guide. This publication is provided to registered Delegates at the Convention. Advertising in the Trade Show Guide is an exclusive opportunity available only to exhibiting organizations.
Contact Karen Slessor toll free at 1-888-737-2583 for ad specs, pricing and more details.
Sponsorship Opportunities
All organizations participating as Sponsors will be acknowledged, starting with visibility in our pre-convention marketing programs, up to and throughout the duration of the 2024 Convention as well as on ubcm.ca. Sponsors of the UBCM Convention gain awareness, recognition and access to over 2,000 local government officials and staff through advertising opportunities, networking events and speaking opportunities.
To choose the sponsorship opportunity that best meets your marketing objectives, please contact Kelsey Mackay-Smith, Manager, Events & Sponsorship, at 604-270-8226 ext. 103 or email kmackaysmith@ubcm.ca.
Please contact us if you have questions or want to learn more about how your organization can participate in the 2024 UBCM Convention and Trade Show.
If you are specifically interested in exhibiting, advertising or sponsorship opportunities, please contact:
For Trade Show Management & Show Guide Advertising
Karen Slessor
Toll Free: 1-888-737-2583
Email: tradeshow@ubcm.caFor Sponsorship and Convention Events
Kelsey Mackay-Smith, Manager of Events & Sponsorship
Tel: 604-270-8226 ext. 103
Email: kmackaysmith@ubcm.caUBCM Mailing Address
UBCM
60-10551 Shellbridge Way
Richmond, BC V6X 2W9
Tel: 604-270-8226