We’ve gathered a comprehensive list of Frequently Asked Questions based on the many repeat questions and requests that our Delegates, Sponsors and Speakers have. If you still can’t find the answer to your question below, please email convention@ubcm.ca and one of our Convention support team members will reach out to assist you as soon as they are able.
Registration and Accommodation
Registration is now open. You can register here.
Registration is simple and done online. Visit the registration page here to complete your registration.
UBCM 2023 Convention Registration Rates Early-Bird Rate
(July 4 - Aug 4)
Regular Rate
(Aug 5 - 25)
Late / Onsite Rate
(Aug 26 - Sept 8 / Sept 18-22)
UBCM Member
$575
$750
$900
Non Member
$1000
$1300
$1560
UBCM accepts Visa and MasterCard payments. Payment is required to complete your registration. Login credentials will not be forwarded until your credit card has been successfully processed.
UBCM will refund 100% if you cancel by August 4, 2023. There will be a 50% refund if you cancel between August 5 – 18, and no refund will be issued thereafter. Future registration credits are not available.
To make any changes to your registration, login with your contact person's email address (often a staff person's address that was used on your registration form) and the registration number shown on your receipt.
The UBCM hotel blocks are now fully sold out. UBCM will not be adding additional rooms or hotels to the block. We recommend booking rooms at alternative hotels in the area. The room blocks typically open in October of each year for the next Convention, and sell out very quickly. We recommend signing up for our Compass Newsletter to keep up to date on these announcements.
Resolutions
The consideration of resolutions takes place over three days of Convention:
- Wednesday, September 20 – 10:40am to 11:55am
- Thursday, September 21 – 8:55am to 11:30am
- Friday, September 22 – 8:00am to 10:45am
Resolutions are considered over three mornings at the UBCM Convention. During resolutions sessions, members will debate and vote on resolutions. Only member local government and member First Nations elected officials are allowed to speak to, and vote on resolutions. Although others may be in the plenary room, they may not speak or vote.
Member elected officials will receive a voting card which can be found in their Convention registration name badge. When voting on a resolution, members are asked to raise their voting cards.
Should a vote appear to be close (not a clear majority one way or the other) then members will vote electronically using an on-line program called Simply Voting. This is the same program used during the virtual UBCM Conventions of 2020 and 2021.
Simply Voting can be accessed using a smartphone, tablet or laptop. For members who do not have a smartphone, table or laptop, UBCM will have loaner devices that can be checked out and used during the resolutions session.
No proxy voting is allowed. Member elected officials must be present to vote.
A resolution is a “request” being made by a local government to another order of government or another organization, e.g. RCMP, BC Hydro. Resolutions can address nearly any topic, with a request for something (i.e. requesting support, more funding, changes to legislation, etc.)
All local government/First Nations members of UBCM are entitled to submit resolutions for consideration at the annual UBCM Convention in September. The member local government/First Nation which authored the resolution is the sponsor of the resolution.
The resolution, if endorsed by the majority of the membership at Convention, will be conveyed by UBCM to the other orders of government or other organization(s) that the resolution is the focus of the request.
Upon receipt the other orders of government or other organization(s) consider the request made by the resolution and in turn provide a response. UBCM analyses and shares the responses with the sponsor and with the entire UBCM membership through their web site.
A Late Resolution is a resolution received by UBCM after the June 30 submission deadline and by noon on the Friday before Convention. In 2023, the late resolutions submission deadline is noon on Friday, September 15.
Late resolutions will be included in Policy Book 1 which will be considered during the Friday morning resolutions session at Convention.
An Off-The-Floor resolution is one that is brought forward during Convention. It requires a super majority (60%) vote by the membership in order to allow it to be considered. Consideration of off-the-floor resolutions occurs during the Friday morning resolutions session at Convention.
The resolutions are included in the UBCM Resolutions Book which is available on both the UBCM website and Convention App. It contains all of the resolutions received via the Area Associations and via direct submission to UBCM by the submission deadline of June 30. Additionally, Policy Book 1 will contain any Late Resolutions received.
Sponsorship & Trade Show Opportunities
Yes! There will be a Trade Show held during the 2023 Convention. You can find details on how to exhibit and FAQ regarding the Trade Show here. If you are interested in exhibiting please reach out to Karen Slessor, Trade Show Coordinator at tradeshow@ubcm.ca.
Yes, there are sponsorship opportunities for the 2023 Convention. Returning sponsors will be contacted in early 2023 to secure their sponsorships. If you would like to learn more about sponsorships for the Convention please contact Kelsey Mackay-Smith at kmackaysmith@ubcm.ca.
It has come to our attention that agencies are circulating a fraudulent letter to past participants of the UBCM Trade Show to provide company data about their organization. Please be aware that these organizations are not operating on our behalf and could be engaged in fraudulent activities. If you have any doubts about the legitimacy of any contact in relation to the UBCM Convention and Trade Show, please do not hesitate to contact us.
Session Proposals & Speaking Opportunities
UBCM follows a session proposal process to select the clinic and workshop topics for the Convention. The submission process was open April 25 – June 2, 2023. All session proposal contacts have been notified of the results for the 2023 Convention program. If you haven’t received a notification, please check your junk folder. Unfortunately, due to the volume of submissions individual feedback is not provided for unsuccessful applications.
Childminding
Yes, there will be childminding services available Monday through Friday for UBCM members. It is offered to members at $30 per day / per child and will be run out of the Pan Pacific Hotel Vancouver by a fully licensed childminding care provider. The registration package for parents will be available when registration opens on July 4. If you have further questions regarding the childminding service please contact Raisa Jose at rjose@ubcm.ca.
Important Update: Due to lack of enrollment by the registration deadline, the 2023 Child Minding Program has been cancelled for this year. UBCM will continue to offer child minding services at future conventions. A new Child Minding Program will be announced for the 2024 UBCM Convention in Vancouver.